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Joan Burge's Administrative Blog

Executive Assistants, Finding Hope with Your Human Resources Department

Posted by: Joan Burge on 1/25/2010

"How do you change a negative attitude from HR? What do you say? What do when HR has said directly to the EAs on more than one occasion that there isn't much to our roles? They have always placed responsibility back on our laps, indicating if you want to advance, you have to move to a more challenging position and forget about being an assistant. A few of them have been assistants but a long time ago. They use this as leverage that they know what they are talking about. They are now in higher positions. Other HR managers think the same way. What hope is there when HR has this attitude? Can management, the executive team, or anyone else really see us as anything more than bottom feeders? How do you change that attitude when they are not opened to listening? They have rebuked everything that was sent or addressed to them. This is a global firm, too."

This is not just this company's issue -- I see it with many Human Resource Departments in numerous industries. They are being closed minded; they don't have a clue about how the role has evolved and continues to evolve. And they are missing out because they aren't leveraging their assistants' talents.

On the other hand, their perceptions are formed because of how they see administrative assistants act, respond, and communicate. I'm not saying that is what is going on in this company. I am saying that admins also have to take responsibility.

My words of advice -- Seriously -- are:

  1. Immediately print our 13-page Adminology White Paper which was released January 14, 2010, copy it and give it to any one you can in your organization; admins and management alike! (I'm not sure what you sent them -- and who was the credible source on the subject. Credibility is crucial to being taken seriously.)
  2. Get all the administrative professionals in your organization to join, for FREE, at Adminology.org. We are redefining the administrative profession and creating a better future for this profession. I will give you specifics as to how to be a catalyst for change.
  3. Maintain your positive attitude and professionalism in the office at all costs!
  4. Ignore their negative comments. They truly are naive and closed minded. Feel sorry for them. They are missing out.
  5. Gather with your fellow admins and brainstorm how to create positive change. There is strength in Unity. I just wrote an article on The Power of Ten! Action speaks louder than words.
  6. Worst case scenario, you may have to find a new progressive employer who will treat you the way you want.
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3 Comments

    • Jan 28 2010, 9:48 AM Tori
    • Thank you for this direction. We have a similar situation. I find that HR and managers are too busy dealing with the daily responsibilities; they can’t really focus on the future as leaders, unless a well laid out plan is presented and articulated before them, with someone of influence and the power of a decision maker backing it up. Plan, Preparation, Selection, and Presentation are keys in helping making this change, along with Networking Skills. The assistants have recently started pulling together and plan on addressing some of these changes. Aside from our regular meetings, other assistants in a different area of the firm have made headway with gearing up a Special Corporate Chapter for Administrative Professionals that received approval. This was HUGE! GROUND BREAKING! To help support our efforts, I've been utilizing different resources, especially here at Office Dynamics, and am studying for my CPS/CAP. It's also imperative to adjust some of the attitudes of the assistants, as well. If you really want something, you need to go that extra mile and step out and just do it. Recently, for me, hope kicked back in, especially after that new chapter was developed, when I felt all was lost. At the same time, I don't expect the changes we want to come anytime soon; but, I do believe they will come, with the right people and the right resources. That never give up attitude is imperative which is why I find all the resources at Office Dynamics to be imperative at helping, ME especially, keep a positive attitude during those challenging times. Thanks again.

    • Jan 28 2010, 8:53 PM Joan Burge
    • Hello Tori! Good for you. Keep up the good work. I really like your approach of Plan, Preparation, Selection and Presentaiton. Very well said!

    • Feb 11 2010, 2:31 PM Theresa
    • I am not sure the problem lies so much with HR but with the hiring managers who are the ones making the business decisions. I believe that administrative support remains on the bottom level of the hierarchy. I have worked as a contractor for a company for a total of 5 years. During that time I advanced myself with training to upgrade my skills, which helped me perform tasks that proved to be of value for the managers and the departments I supported. The skills I developed (i.e. web site design and development, database administration) were a result of training and taking initiatives. Despite my efforts, the company never hired me to employee status because the mindset is that the admin is only clerical support while the company was cutting costs. I am currently temping with a company where I was told that they intend to hire contractors, but the overall HR policy is that because admins do not help generate revenue for the business, there is a "hiring freeze" for admin and other lower level positions. Adminology is a concept that will need to develop, nurtured, and extended to the right sources

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